I am a Simply Accounting by Sage Certified Consultant and Development Partner. Besides providing Simply Training and Support to a wide range of clients, I develop reporting solutions utilizing Simply and the Microsoft Office© suite. I have been a user of Simply since its Bedford days in the ‘80s.
As well as being a partner in a bookkeeping practice, managing partner of a real estate investment group and providing controller services to a number of clients, I am also an active contributor to the Simply Forum.
I look forward to the opportunity to provide my thoughts on life and technology in the accounting community. If you have questions or ideas let’s hear about them and we’ll discuss them.
Transfer large files
Do you ever need to send a large file or an entire folder to a client or colleague? Most email service providers will only allow file sizes up to 10 Mb to be emailed. The alternative to emailing is to send the file by mail, courier, hand deliver it or upload it to an FTP site which not always easy.
There are online services available that will allow you to send transfer files and are extremely easy to use. The key here is easy to use - the learning curve is virtually zero. Two reliable ones are YouSendIt and SendThisFile. Both of these services allow free accounts with limits - 100MB transfers, one file at a time, etc.
A small subscription of $10 or so permits you to send multiple files totalling 2GB as well as 500 downloads per file + some online storage. More expensive subscriptions allow fully encrypted transfers, unlimited downloads, certified tracking, larger online storage capacity and more.
One of the obvious advantages is the speed and convenience at which files can be transferred versus sending by courier, etc. No time is wasted burning CD's and prepping courier packages.
A couple of weeks ago, a client had a computer see its' final days. They had always used Crystal Reports and needed to get it reinstalled quickly; however, their Simply Accounting CD with the CR program was long gone. We zipped the entire program into a 127 MB file, sent it to the transfer site and they had it installed within an hour. The client was a half hour drive - they saved both time and money.
From time to time, I get emails with attachments bounced back for no apparent reason other than the spam settings on a recipient's server or privacy settings on their internet browser are preventing my email from going through. File transfer takes care of all of this and saves a lot of aggravation on both sides.
Other applications of this technology include transferring photos, technical and construction drawings, graphic files, powerpoint and marketing documents and accounting databases as well as mass distribution of large files. Entire folders can also be sent.
Click on this link to see how easily your client or customer can view or download a file (a copy of this blog in pdf format) that has been transferred to the YouSendIt site.
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