Hi there.

I am in the midst of rebuilding our data as a new file in SA Basic 2007 as there is an 'unfixable' database error in my old file.

Two questions: 

I added a vendor, and entered a 'historical invoice' to bring in the amount owing as an historical balance, not a new invoice. Unfortunately I entered it incorrectly. Is there any way to change this invoice or balance? I have not yet hit that horrible option called "Finished entering history". 

In my vendor list, it shows the amount owing for each vendor (my historical data), but this amount is not included in Accounts Payable? Did I miss a step? 

Thank-you. 

Hi Virginia:   A suggestion to your first question about changing the invoice or balance -- if you entered the invoice as a 'historical invoice' could you not just enter another one and make it say whatever you need it to say to correct the first entry. 

As for the second question, I'm not sure how historical data works when entering in the A/P module or A/R module.  Would you have to actually enter the historical info through the A/P module in order for it to be included in Accounts Payable.   Can't help any further on this question as I have never started up a set of books by using the historical. 

By the way, great answer to the question from the fellow about buying customers.  That's what I would have said too.   I was thinking about the situation he had and didn't that kind of purchase of an "intangible" get set up in the asset section as "Goodwill"?        Cheers, Rita

 Heh. Thanks, Rita. I entered a new historical invoice with a negative amount to clear the error.
Easy to think in circles and forget the simple things. : )

Will be interesting to see any other answers to that other question.

Thanks again!

Virginia 

You can just pay the invoice under Payments on the vendor's historical transactions tab and then reenter the proper invoice amount.  You will have to change the invoice number slightly.  eg. the original invoice is 12345 then do the second one as 12345a.

To balance the data integrity (Maintenance, Check Data integrity, you would go to Accounts, open each account that has a balance as of your cutoff date and entere it on the Account Ledger under Opening Balance.

Hope this helps